PRIVACY POLICY

1.    Introduction, scope and general terms
This APSR COVID-19 Educational Webinars Privacy Policy ("Privacy Policy") sets forth the privacy practices and policies of the Asian Pacific Society of Respirology ("APSR", "us", "we", "our").

This Privacy Policy relates to our use of any personal information we collect from you via the COVID-19 Educational Webinars’ website webinar.apsr.info on your PC, tablet, smartphone or other equipment ("device"), by phone, text message, email, form, letter and other correspondence, and in person.

The website covered by this Privacy Policy is webinar.apsr.info only.  It does not cover APSR accounts with social networking services (SNS) such as Facebook, Twitter and Instagram, neither does it cover the websites of other APSR activities, the websites of the publishers of APSR journals, or any other third-party website.

Where there is a hyperlink from the Website to the websites of third parties, we do not accept any responsibility or liability for the privacy practices of such third parties, and your use of their websites is at your own risk. Third parties should have their own privacy policies and you are urged to study those.

This Privacy Policy discloses how we collect, protect, use and share information gathered about you on the Website, subject to the terms and conditions of this Privacy Policy in effect at the time of your use.


2.    Information we collect
The following describes the types of personal and other information we may collect about you and the device you use, and what we do with that information.
Information collected automatically

  • Your device's IP address, operating system and browser details
    The web servers we use collect the IP addresses of visitors to the Website. This information may be aggregated to measure the number of visits, average time spent on the Website, pages viewed, etc. We may use this information to improve the content we offer. We may also share this information with third parties on an aggregated basis for research and development, in a way that no individual users can be identified.

    IP addresses may also be used by the Website to establish the total number of visits from different countries. We do not use IP addresses to filter, control or otherwise restrict content to any country or region.

    For the benefit of other users, IP addresses of disruptive users can and will be blocked.

    The Website collects information about how the site is used, the browser used, operating system and device type. The information is used to present webpages in a format appropriate for the person visiting the Website.

  • Cookies
    Information supplied by cookies can help us to understand visitor profile and help us to provide a better service. It also helps us recognise when you are logged in to access the registered-user pages.

    Your use of the Website will be deemed to be your consent to the placement of cookies on your device. If you prefer not to receive cookies, you can set your browser to either reject all cookies, to allow only cookies from websites you specify as "trusted", or to accept only those cookies from those sites you are currently accessing. (For guidance in setting your browser, see the 'help' documentation provided by your browser, or contact your device service provider.)

    If your browser is set to reject cookies, then your use of the Website may be less efficient and some parts of the Website may not work at all.

    If we disclose any information collected by cookies to third parties, it will only be aggregated data and will not personally identify you.

    Cookies may also be downloaded when you access a third-party website such as Adobe to read a PDF file (click here for information) and Google Analytics (click here for information.)


Information submitted by you to the Website
When you interact with the APSR COVID-19 Educational Webinars Website, in ways including but not limited to, participating in online surveys, registering for webinars, contact forms, etc, we may receive personal information about you. This can include information such as your name, email address, affiliation and your age range.

We will only request information relevant for the service you require. Normally we will neither need nor request information about your race, religion, sex, financial status, etc.

If at any time we become aware that we have collected any personal information about a person under the age of 18, we will promptly delete such information from our databases and any other records.

Although we do not request your sex, this may be incidentally implied through correspondence ("he", "she", etc). Any such information will not be used to discriminate. Similarly, any incidental information that implies your race, religion, nationality, etc, will not be used to discriminate.

By providing personal information you explicitly agree to our collection and use of that information as described in this Privacy Policy.

Information submitted by you via social networking activities
The Website includes the ability for you and other users to link to SNS websites. As a result, we may receive information about you when you post or otherwise use such SNS websites.

By providing personal information via such SNS websites you explicitly agree to our collection and use of that information as described in this Privacy Policy.


3.    How the APSR uses your personal information
The APSR will use your personal information for a number of purposes including the following:

  • To provide our services, activities or online content, to provide you with information about them and to deal with your requests and enquiries.

    To provide you with notices of events that would likely be of interest to you. If you do not want to receive these services you can unsubscribe at any time by contacting the APSR Secretariat APSRinfo@theapsr.org.

    Please note that even if you opt out from receiving emails, we may need to send you service-related communications and keep information we have collected about you for record-keeping, research and other purposes.


4.    How long the APSR retains your personal information
We may keep any information that you provide to us indefinitely, or delete it when we have no further need to retain it. However, you have a right to request deletion of your personal information at any time, as explained below.


5.    Who we disclose information to
We do not share, rent, sell or otherwise disclose any of the personally identifiable information that we collect about you, except in any of the following situations:

  • You request or authorize the release of your personal information.

  • We may disclose information that we collect about you to our third-party contractors who perform services for us and our future events. 

  • We may disclose information about you as part of a merger, acquisition or transfer of the membership or business of the APSR. We do not guarantee that any entity receiving such information in connection with one of these transactions will comply with all terms of this Privacy Policy.

  • We may disclose information about you to comply with the law, applicable regulations, court orders or subpoenas, to enforce our Privacy Policy or other agreements, or to protect our rights, property or safety, or the rights, property or safety of our users or others (e.g., to a consumer reporting agency for fraud protection). We reserve the right to release information that we collect to law enforcement or other government officials, as we, in our sole and absolute discretion, deem necessary or appropriate.

  • We may share aggregated or anonymous information that cannot identify you with third parties. For example, we may disclose the number of visitors to the Website.


6.    Your rights
In accordance with the various national data protection and privacy laws of Japan, USA, Europe and elsewhere, you have rights:

  • Your right to see your personal information
    You have the right to request a copy of the personal information the APSR holds about you and how the APSR uses that information. Normally no fee is charged for providing a copy, but the APSR reserves its right to charge an administration fee for supplying a copy if your request is deemed unreasonable or excessive. See Exercising your rights, below.

  • Your right to make corrections to your personal information
    You have the right to request changes and corrections to personal information the APSR holds about you. See Exercising your rights, below.

 
  • Your right to be forgotten
    You have a right to ask us to erase any or all of your personal information that we hold. Requests should be made to the APSR Secretariat.

 
  • Exercising your rights
    Requests for copies, changes or deletions should be made to the APSR Secretariat.

    If the APSR has your email address already, you can make your request via that email address. Otherwise, two pieces of approved identification will be required. If the identification is in a language other than Japanese or English, a certified translation in Japanese or English will be required. Such identification will be retained for as long as the Secretariat deems necessary.

    When making a request, please indicate how you would like to receive the copy of your information, or confirmation of changes or deletion. 
    Contact the APSR Secretariat for further details.


7.    Security
To help protect the privacy of data you transmit through the Website, we use technology designed to encrypt the information that you input before it is sent to us. In addition, we take steps to protect the user data we collect against unauthorized access.

However, you should keep in mind that the Website is run on software, hardware and networks, any component of which may, from time to time, require maintenance or experience problems or breaches of security beyond our control.

Please also be aware that despite our best intentions and measures taken, no data transmission over the internet or encryption method can be guaranteed to be 100% secure. The APSR cannot guarantee the security of any information you transmit to us or is transmitted from the APSR to you, and therefore you use the Website at your own risk.

While we take steps to protect your personal information and keep it secure, you also play a role in protecting your information. You can help to maintain the security of your information by not sharing your userid and password with anyone.

If you have any concerns that your personal information held by the APSR could have been compromised; for example, by someone discovering your userid and password, please contact us immediately.


8.    International transmission of personal information
Web servers used by this Website are located in various countries. Therefore, from whichever country or region you access the Website, the information we collect is transferred from your device to servers in other countries. By allowing us to collect information about you, you consent to such transfer, process and retention of your data to servers in other countries.


9.    Changes to this Privacy Policy
This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to the APSR. The use of your information is subject to the Privacy Policy in effect at the time of use.

The provisions contained in this Privacy Policy supersede all previous notices or policies regarding our privacy practices with respect to the Website. You are encouraged to check frequently to see the current Privacy Policy to be informed of how the APSR is committed to protecting your information.

 

10.    Contact
If you have any questions or comments regarding our Privacy Policy or the Website, please contact us at: APSRinfo@theapsr.org or by letter to:

APSR Secretariat
Asian Pacific Society of Respirology
2F, UK's Bldg.
2-29-3 Hongo, Bunkyo-ku, Tokyo
113-0033 Japan
Phone: +81-3-5684-3370
Fax: +81-3-5684-3382
Email: APSRinfo@theapsr.org
Office Hours: 9:30–16:30 (Monday to Friday)

This Privacy Policy may be changed at any time without notice. By using this Website, you acknowledge your acceptance of the version of the Privacy Policy in effect at the time of use.

 

Privacy Policy 
©2020 by APSR COVID-19 EDUCATIONAL WEBINARS - Asian Pacific Society of Respirology